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Go backPosted: December 19, 2018 Request for Proposals: 2019 Event Photography
REQUEST FOR PROPOSAL
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Downtown Eau Claire, Inc. (DECI), a non-profit organization, is seeking to obtain paid services with an experienced photographer for our organization’s 2019 events. We are looking to capture photos for our website, social media platforms, collateral materials, and various publications with both candid and posed pictures.
Photography Services
DECI is looking for an experienced photographer to capture the spirit of the events through candid photography and document moments (e.x. awards) through posed photography. Attached to this RFP is a list of events and programs in 2019 that will be required for photography services. Please note the dates and times are approximate and subject to change. Confirmation of times and locations will be supplied as soon as available.
Photographer Requirements
The selected photographer must:
- Submit high resolution jpeg photographs (minimum of 300dpi) and web-ready files, in a timely manner, and in other formats upon request, with rights of ownership to Downtown Eau Claire, Inc.*
- Obtain necessary releases, as necessary, for use of the photographs in publications
- Commit to all dates/events in signed contract
- Work collaboratively with DECI staff
*Photos may be used for photographer’s portfolio
Proposal Requirements
Proposals should include
- Brief background of the photographer
- Digital portfolio of work, including event photography;
- Estimation of costs, including whether rate is hourly or by event and if you offer a non-profit rate. DECI can include your logo in our event materials as promotional value to help reduce the cost of you quote.
- Please indicate how the photographs would be sent to DECI and the expected timeframe to receive photos after each event.
Submission and Review Process
Please submit proposals and portfolio information by Wednesday, January 9, 2019 at 5:00pm to Ray French, Business Assistance Specialist, ray.french@eauclairewi.gov. Questions regarding this RFP should also be directed to Ray.
Date |
Time |
Event |
Location |
Thursday, February 21 |
5:00pm-8:30pm |
11th Annual Downtown Eau Claire Awards |
The Halls of The Lismore |
Saturday, May 11 – Saturday, May 18 |
Daily, 2 hours (except May 12) |
Creative Economy Week Events |
Multiple |
Friday, June 21 (tent.) |
7:00pm-9:00pm |
Prex Claires |
Multiple |
Saturday, June 22 (tent.) |
5:00pm-7:00pm |
N Barstow District Event |
N Barstow District |
Friday or Saturday in August (tent.) |
5:00pm-7:00pm |
West Grand Ave Event |
West Grand Ave District |
Saturday, August 3 |
6:00pm-9:00pm |
8th Annual Family Night in the Park |
Phoenix Park Lawn |
Wednesday, August 21 |
5:00pm-9:00pm |
6th Annual A Grand Evening on the Bridge |
Grand Avenue Footbridge |
Tuesday, October 1 |
11:30pm-1:00pm |
15th Annual Jump-Start Downtown Business Award Luncheon |
Royal Credit Union |
Saturday, September 14 |
1:00pm-5:00pm |
31st Annual International Fall Festival |
South Barstow District |
Thursday, October 31 |
3:00pm-5:00pm |
18th Annual Trick-or-Treat in Downtown Eau Claire |
South and North Barstow Districts |
Friday, December 6 |
5:00pm-7:00pm |
6th Annual Let It Glow! |
Phoenix Park and West Grand Ave |
Saturday, December 7 |
1:00pm-5:00pm*
*2 photographers needed |
18th Annual Christmastime in the City |
Pablo Center for Santa visits(1:00-4:00pm |
Haymarket Plaza for event (2:00pm-5:00pm |
Proposals should include contract cost with and without tentative events in June.
Creative Economy Week photography should be budgeted for 7 days, 2 hours each.
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