REQUEST FOR PROPOSAL

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Downtown Eau Claire, Inc. (DECI), a non-profit organization, is seeking to obtain paid services with an experienced photographer for our organization’s 2019 events. We are looking to capture photos for our website, social media platforms, collateral materials, and various publications with both candid and posed pictures.

Photography Services

DECI is looking for an experienced photographer to capture the spirit of the events through candid photography and document moments (e.x. awards) through posed photography. Attached to this RFP is a list of events and programs in 2019 that will be required for photography services. Please note the dates and times are approximate and subject to change. Confirmation of times and locations will be supplied as soon as available.

Photographer Requirements

The selected photographer must:

• Submit high resolution jpeg photographs (minimum of 300dpi) and web-ready files, in a timely manner, and in other formats upon request, with rights of ownership to Downtown Eau Claire, Inc.*
• Obtain necessary releases, as necessary, for use of the photographs in publications
• Commit to all dates/events in signed contract
• Work collaboratively with DECI staff

*Photos may be used for photographer’s portfolio

Proposal Requirements

Proposals should include

• Brief background of the photographer
• Digital portfolio of work, including event photography;
• Estimation of costs, including whether rate is hourly or by event and if you offer a non-profit rate. DECI can include your logo in our event materials as promotional value to help reduce the cost of you quote.
• Please indicate how the photographs would be sent to DECI and the expected timeframe to receive photos after each event.

Submission and Review Process

Please submit proposals and portfolio information by Wednesday, January 9, 2019 at 5:00pm to Ray French, Business Assistance Specialist, ray.french@eauclairewi.gov. Questions regarding this RFP should also be directed to Ray.

Proposals should include contract cost with and without tentative events in June.

Creative Economy Week photography should be budgeted for 7 days, 2 hours each.