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Posted: December 19, 2018 Request for Proposals: 2019 Event Photography

REQUEST FOR PROPOSAL

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Downtown Eau Claire, Inc. (DECI), a non-profit organization, is seeking to obtain paid services with an experienced photographer for our organization’s 2019 events. We are looking to capture photos for our website, social media platforms, collateral materials, and various publications with both candid and posed pictures.

Photography Services

DECI is looking for an experienced photographer to capture the spirit of the events through candid photography and document moments (e.x. awards) through posed photography. Attached to this RFP is a list of events and programs in 2019 that will be required for photography services. Please note the dates and times are approximate and subject to change. Confirmation of times and locations will be supplied as soon as available.

Photographer Requirements

The selected photographer must:

  • Submit high resolution jpeg photographs (minimum of 300dpi) and web-ready files, in a timely manner, and in other formats upon request, with rights of ownership to Downtown Eau Claire, Inc.*
  • Obtain necessary releases, as necessary, for use of the photographs in publications
  • Commit to all dates/events in signed contract
  • Work collaboratively with DECI staff

*Photos may be used for photographer’s portfolio

Proposal Requirements

Proposals should include

  • Brief background of the photographer
  • Digital portfolio of work, including event photography;
  • Estimation of costs, including whether rate is hourly or by event and if you offer a non-profit rate. DECI can include your logo in our event materials as promotional value to help reduce the cost of you quote.
  • Please indicate how the photographs would be sent to DECI and the expected timeframe to receive photos after each event.

Submission and Review Process

Please submit proposals and portfolio information by Wednesday, January 9, 2019 at 5:00pm to Ray French, Business Assistance Specialist, ray.french@eauclairewi.gov. Questions regarding this RFP should also be directed to Ray.

Date

Time

Event

Location

Thursday, February 21

5:00pm-8:30pm

11th Annual Downtown Eau Claire Awards

The Halls of

The Lismore

Saturday, May 11 – Saturday, May 18

Daily, 2 hours (except May 12)

Creative Economy Week Events

Multiple

Friday, June 21 (tent.)

7:00pm-9:00pm

Prex Claires

Multiple

Saturday, June 22 (tent.)

5:00pm-7:00pm

N Barstow District Event

N Barstow District

Friday or Saturday in August (tent.)

5:00pm-7:00pm

West Grand Ave Event

West Grand Ave District

Saturday, August 3

6:00pm-9:00pm

8th Annual Family Night in the Park

Phoenix Park Lawn

Wednesday, August 21

5:00pm-9:00pm

6th Annual A Grand Evening on the Bridge

Grand Avenue Footbridge

Tuesday, October 1

11:30pm-1:00pm

15th Annual Jump-Start Downtown Business Award Luncheon

Royal Credit Union

Saturday, September 14

1:00pm-5:00pm

31st Annual International Fall Festival

South Barstow District

Thursday, October 31

3:00pm-5:00pm

18th Annual Trick-or-Treat in Downtown Eau Claire

South and North Barstow Districts

Friday, December 6

5:00pm-7:00pm

6th Annual Let It Glow!

Phoenix Park and West Grand Ave

Saturday, December 7

1:00pm-5:00pm*

 

*2 photographers needed

18th Annual Christmastime in the City

Pablo Center for Santa visits(1:00-4:00pm

Haymarket Plaza for event (2:00pm-5:00pm


Proposals should include contract cost with and without tentative events in June.

Creative Economy Week photography should be budgeted for 7 days, 2 hours each.

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